Compliance Assessment Summary Report: AN Food Distributors
For Funding Agreement no. 1718-HQ-000045 and funding agreement no. 2021-HQ-000026 between Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) and AN Food Distributors.
Name: AN Food Distributors
Location: desk audit
Time period covered by audit: April 1, 2018 until March 31, 2021
Total amount of CIRNAC funding received from 2018 to 2021: $63,853
At the request of the Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC), Spearhead Management Canada Ltd performed a desk compliance assessment of the Funding Agreement between Nutrition North Canada (NNC or the 'Program') and AN Food Distributors (Recipient). Nutrition North Canada is a Government of Canada Program that helps make nutritious food and some essential items more affordable and more accessible to northern communities. The purpose of the assessment, in accordance with our engagement with NNC, was to provide information on:
- Whether the Recipient is passing on the full value of the subsidy to consumers;
- Whether the amounts disbursed to the Recipient through the fiscal years 2018/2019 through 2020/2021 were appropriately claimed in compliance with the Terms and Conditions of the Recipient's Funding Agreement;
- Whether program visibility requirements are met and that the subsidy is transparent to consumers;
- The Recipient's reporting and claiming systems and procedures with regard to gaps and controls issues; and
- Whether the Recipient respected program rules in regard to sales to ineligible clients.
The period covered by the compliance assessment is from April 1, 2018 until March 31, 2021. We determined our sample size by applying professional judgement based on the frequency of claims and the number of items in each claim.
Due to the Covid-19 travel restrictions, no on-site was performed and our compliance assessment was performed as a desk audit. As a result, our interviews were performed based on electronic communication with the Recipient to identify and document their key control activities, their procedures and processes related to the claim of funds to NNC, program delivery and reporting. In addition, due to the travel restriction we were unable to verify the accuracy of the weighting system used by the Recipient.
We subsequently performed detailed audit procedures on the accuracy and validity of the Recipient's claims and on the margin earned by the Recipient on the subsidized products.
Based on the procedures performed and as more fully described in our report, we did not find any significant deviations in the samples we selected; however, we identified improvements in the form of recommendations to improve the Recipient's control environment in relation to the Program.
Overall, we are of the opinion that the funding provided to the Recipient was spent for the intended purposes and in compliance with the terms and conditions for 2018-19 to 2020-21 Funding Agreements signed with the department.
- The amounts disbursed to the Recipient over three fiscal years (2018/19 – 2020/21) were appropriately claimed in compliance with the terms and conditions of the Recipient's Funding Agreement.
- The Recipient is in compliance with the visibility requirements detailed in the Recipient Program Manual and the amounts presented in the monthly food price reports presented to NNC were accurate.
- Based on discussions with the Recipient, they are aware of the requirements preventing the sale of subsidized product to ineligible businesses and establishments.
- The Recipient is using the most effective and cost-effective supply chain arrangements and routes.
- With the limitation of the audit2, in our opinion the Recipient passed on the subsidy to eligible clients and the value of the subsidy is not being eroded by the Recipient's profit margin practices.
- The recipient has transferred the full value of the subsidy to consumers and the value of the subsidy is not eroded by mark-up practices.
- One recommendation was identified to improve the Recipient's management systems, processes and practices that would address the deficiencies noted.
The table below summarizes the recommendation identified by the auditor, the actioned measures required to be undertaken by the retailer/supplier, and their status.
|Auditors Recommendation for AN Food Distributors.||AN Food Distributors Action Plan||Status|
|Assign a proper level of resources to the preparation of claims to improve the accuracy and completeness of the claims submitted.||After the review of the management letter, the Recipient as assigned a more experienced employee to handle NNC shipments and claims, purchased another weighing scale solely for NNC and dedicated another area for NNC processing.||Complete|
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